THE ANNUAL GENERAL MEETING OF CHILDREN AT RISK, OTTAWA
Thursday, September 23, 2021, 7 pm
**THIS WILL BE A VIRTUAL MEETING – DETAILS TO COME!**
You are invited to virtually the Annual General Meeting of Children at Risk. This evening will also be an opportunity for all friends and families of Children at Risk to meet informally on-line and to discuss issues around supporting children and families within the Autism Spectrum Disorders.
The following business will be conducted:
- Approval of Minutes of 2020 AGM
- President’s Report
- Treasurer’s Report
- Report on Services
- Fundraising Report
- Receipt of the financial statements for the financial year ended December 31, 2020
- Appointment of Auditors
- Fix Number of Directors on Board
- Election of new Board
Current Members Standing for re-election and New Candidates to the Board will be presented in Correspondence prior to the Meeting. Nominations from the floor at the annual meeting are permitted; however, we would ask that if you are interested in getting involved with Children at Risk, Ottawa by becoming a Board member or a Volunteer please contact our offices at 613-741-8255 or email firstname.lastname@example.org before the Annual Meeting to register your interest and present a small bio. We would also like to send an update to the members closer to the date of the annual meeting to provide them with as much information as we can about those who are interested in serving on the Board. The Children at Risk, Ottawa Board currently follows the Carver Policy Governance Model, now meeting bi-monthly to review charity policies and happenings. We are especially looking for Board Members who either have experience/background in Human Resources and can attend Board Meetings, but also those who have the ability and desire to help with Fundraising Events and Donor Development. Throughout the year Children at Risk either stages Fundraisers or is invited as a recipient charity and it is important for a Charity Representative to attend, be social and impart the cause of Autism and how Children at Risk provides supports for ASD children and their families! Attached is a brief description of what is involved in being a director of Children at Risk and what kinds of skills would be helpful.
Members who cannot attend may give a proxy to any other person, who need not be a member. Proxies must be in writing, signed by the member who will be absent, and emailed to Children at Risk, Ottawa at email@example.com no later than Tuesday, September 21, 2021. We would ask that proxies be e-mailed to the Children at Risk, Ottawa offices and not mailed because there is not much time between sending out this notice and the actual date of the annual meeting. If you do not have access to a scanner but have a camera on your phone, you can always e-mail to us a photo of the signed proxy or text to 613-261-4442. We are asking for advance receipt of proxies so that we can prepare in advance of the annual meeting. We need to make sure that proxies are signed and dated, and that the member giving the proxy is up-to-date in the payment of their membership dues.
Members who have given a proxy may still change their minds and attend, in which case the proxy is cancelled. Only those members who have paid their annual membership dues to Children at Risk, Ottawa, have the privilege of voting at the AGM.
However, ALL are Welcome to the AGM, even if you are not a Member!
By Order of the Board, Rob Gentles, Interim President September 3, 2021